Tips & Tools for Working Remotely
If you have been thrown into working remotely with little to no preparation, you may be wondering what is the best way to go about your work. Here are a few resources that are available to you. Most, if not all, offer a free trial. Many are offering discounts or additional features due to the COVID-19.
FULL-SERVICE REMOTE WORK SUITES
GOOGLE SUITE/HANGOUTS – $6-25/PER USER*
Services Provided: Video Conferencing | Audio/Phone | Instant Messaging | Information Storage/Sharing | Project Management | Security/Encryption
*In response to COVID-19 through July 1: free access to our advanced Hangouts Meet video-conferencing capabilities to all G Suite and G Suite for Education customers globally including larger meetings, for up to 250 participants per call, live streaming for up to 100,000 viewers within a domain, and the ability to record meetings and save them to Google Drive
OFFICE 365/TEAMS – $0-12.50/PER USER*
Services Provided: Video Conferencing | Instant Messaging | Information Storage/Sharing | Project Management | Security/Encryption
*In response to COVID-19: Beginning March 10, Microsoft is rolling out updates to the free version of Teams that will lift restrictions on user limits.
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VIDEO/WEB CONFERENCING/WEBINARS
ZOOM – $0-19.99*
Services Provided: Video Conferencing | Web Conferencing/Webinar | Security/Encryption
In response to COVID-19: free for educators to move toward virtual learning
ZOOM PHONE – $14.99
Services Provided: Audio/Phone | Security/Encryption
SLACK – $0-12.50
Services Provided: Video Conferencing | Instant Messaging | Information Storage/Sharing | Security/Encryption
LOOM – $0-5/PER USER*
Services Provided: Video Conferencing | Web Conferencing/Webinar |Instant Messaging
*In response to COVID-19 through July 1: free for educators, recording limit removed on the free plan, free trial extended to 30 days, Loom Pro price adjusted to $5/month
RING CENTRAL – $24.99-49.99/PER USER*
Services Provided: Video Conferencing | Web Conferencing/Webinar | Audio/Phone | Instant Messaging
*In response to COVID-19: Three months free RingCentral Office for K12 educators, health providers and non-profits
GOTOMEETING – $12-16/PER USER* (Included with GOTOWEBINAR - See below)
Services Provided: Video Conferencing | Web Conferencing/Webinar | Audio/Phone | Instant Messaging
*In response to COVID-19: some organizations may be eligible for access to free emergency remote work toolkit. Can register here.
GOTOWEBINAR - $49/MONTH (STARTING)
Services Provided: *Includes GOTOMEETING License | Webinar | Unlimited Cloud Storage
BLUE JEANS – $9-$18/PER MONTH
Services Provided: Video Conferencing from 50-100 | Web Conferencing/Webinar | Mobile Conferencing
FREE CONFERENCE CALL.COM - $0
Services Provided: Audio Conferencing | Video Conferencing | Screen Sharing | Recordings
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FILE SHARING
DROPBOX BUSINESS – $12.50-20/PER USER*
Services Provided: Information Storage/Sharing | Security/Encryption
*In response to COVID-19: Free Dropbox Business subscriptions for a three-month period to nonprofits and NGOs that are focused on fighting COVID-19
MICROSOFT ONEDRIVE - Up to $99.99/YEAR (Included with Microsoft 365)
Services Provided: Information Storage/Sharing
OneDrive Basic provides 5GB storage for FREE
GENIUS SCAN – $0 (iPhone/iPad only)
Services Provided: Information Storage/Sharing
Phone app for scanning/sending documents
TINY SCANNER – $0
Services Provided: Information Storage/Sharing
Phone app for scanning/sending documents
WINDOWS SCAN - $0
Services Provided: Information Storage/Sharing
Phone app for scanning/sending documents
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PROJECT MANAGEMENT
BASECAMP BUSINESS - $99/MONTH (30 Day Free Trial)
Services Provided: Project Management | Information Storage/Sharing | Unlimited Projects/Users
TRELLO – $0-20.83/PER USER
Services Provided: Information Storage/Sharing | Project Management | Security/Encryption
ASANA PROJECT MANAGEMENT – $0-24.99/PER USER
Services Provided: Information Storage/Sharing | Project Management
